Writing business emails can exist time-consuming, but learning some useful phrases volition save yous lots of time. In this mail service, you volition find over 150 useful email phrases to help you make your emails more than varied and rich. We've divided them into iii main categories: opening lines to start your email, body lines to convey the message, and closing lines to end off.
You can also download our gratuitous guide How to write professional person emails in English language, for more phrases, psychology-backed tips and strategies to become more than responses to your emails, templates to save fourth dimension, and examples to avert miscommunication at work.
Earlier we start, below is a quick template you can use for your professional person emails. Following a stantardinzed email template and a few easy tips will assistance your readers follow your bulletin easier.
#1 Opening Lines
If you are looking for ideas for your email opening and greetings, hither you lot accept dissimilar types of opening sentences.
1.a Beingness social
By adding these at the beginning of your emails you will audio more friendly and social.
- I promise you had a adept weekend.
- I hope you had a keen trip.
- Promise yous had a nice break.
- I hope you are well.
- I promise all is well.
- Promise y'all're enjoying your holiday.
- I hope this email finds you well.
- I hope you lot enjoyed the issue.
- I'k glad we had a chance to chat at the convention.
- It was cracking to see you on Thursday.
- It was a pleasure to come across you yesterday.
1.b Reason of the email
Tell them why you're writing this email.
- I am writing to y'all about our last meeting/your presentation yesterday/our side by side event.
- I am writing to yous with regards to/regarding/concerning/in connection with...
- I am writing to ask/inquire/allow you know/ostend/check/invite you to/to update you on/ask for a favor...
- I am writing you to follow upwards on...
- I am contacting yous to inform...
- I am reaching out considering...
- This is just a quick note to...
- This is simply a quick reminder...
- I wanted to let y'all know that...
- Might I take a moment of your time to... (very formal)
- It's [Your Proper noun] from [Your Company].
- This email is just to let you know that...
one.c Replying
- I just got your request for...
- I just read your email about...
- Every bit we discussed, I would like to send you...
- Thanks for your email about...
- Cheers for your electronic mail this morning/yesterday/on Midweek/last month...
- Thanks for your feedback on/your invitation/your suggestion
- Cheers for sending/asking about/attention
- Thanks for your quick answer.
- Thanks for getting back to me so rapidly.
- Thank you for reaching out (to me).
i.d Apologizing
- Pitiful for my late answer.
- Deplorable that it took me so long to get back to you lot.
- I apologize for the late response.
- Sorry it'south been so long since my last email.
- I was pitiful to hear about...
- Please accept our apologies for whatever inconvenience caused.
Keep reading: How To Start An Email - 45 Groovy Means To Do It
#2 Body Lines
ii.a Attachments and data
- I've attached…
- Delight find [file] fastened.
- I'grand enclosing [file].
- Delight run across the information below for more details about...
- The parts in assuming/in reddish/in blueish are my comments/are the changes we fabricated.
- Here's the document that you lot asked for,
- I've attached [file] for your review.
- I'chiliad sending yous [file] as a pdf file.
- The fastened file contains...
- Could yous delight sign the attached form and send it back to u.s.a. past [date]?
- Here's the [document] we discussed.
- [file] is attached.
- Please accept a expect at the attached file.
- Take a await at the [file] I've attached to this email.
- I've attached [file].
- More information is available at www.talaera.com.
- Please note that...
1.b Requests and inquiries
- Could you please...?
- Could you possibly tell me...?
- Can you please make full out this form?
- I'd actually appreciate it if you could...
- I'd be very grateful if you lot could...
- It would be very helpful if y'all could send us/me...
- I was wondering if you could/if you would be able to...
- If possible, I'd like to know (more) virtually...
- Please observe my two main questions below.
two.c Asking for clarifications
- I didn't/don't fully understand [something]. Could y'all please explicate that again?
- I didn't quite get your betoken about [something]. Could you be more specific?
- Could y'all echo what you said near...?
- Could you give us some more than details on...?
- If you lot could please shed some light on this topic, I would really appreciate it.
- Could you please clarify [something]?
- Could you please clarify when you would like u.s. to finish this?
- When exactly are you lot expecting to take this characteristic?
- Here are the details on...
- Could you lot please clarify what yous would like us to exercise about...?
- If I understood you correctly, you lot would like me to...
- What exactly do you mean by [something]?
- Could you explicate what y'all mean past [something]?
- In other words, would y'all like us to...
2.d Sharing information
Utilise these helpful phrases when need to requite or receive some information (or when you already did).
- Thanks for letting me know.
- Thanks for the heads up.
- Thank you for the notice.
- Please note...
- Quick reminder...
- Just a quick/friendly reminder that...
- Thank you for sharing.
- I'd like to inform you that...
- Just a quick heads upward -
- Thanks for keeping me in the loop.
- Please keep me informed/posted/updated/in the loop.
2.e Getting and giving approval
- Please let me know if this is OK with you.
- What are your thoughts (on this)?
- What do you recollect?
- Delight let me know what you think.
- We just demand the thumbs up/the dark-green light. (=nosotros're waiting for approval)
- You (totally) accept the green light!
- He canonical of it, then y'all can go alee with the project.
2.f Scheduling
- I'd like to schedule a meeting on [day] if you are bachelor/complimentary then.
- I am available on [twenty-four hour period], if that's convenient for you.
- Would you be available on [day]? If and then, I'll send you an invite shortly.
- Can you make information technology on [day]? If so, I'll volume accordingly.
- I'chiliad afraid I tin't go far on [day]. How about...?
- (Due to...) I'grand afraid nosotros need to reschedule/delay/postpone/put back/cancel/phone call off/move/rearrange our meeting.
- We are lamentable to inform you that the interview/meeting scheduled for [day] will accept to exist rescheduled.
ii.grand Giving bad news
- Unfortunately, ...
- Unfortunately, nosotros cannot/nosotros are unable to ...
- I'yard afraid it will non be possible to...
- Unfortunately, I have to tell you that...
- I'thousand agape that we can't...
- We regret to inform you that...
- I regret to inform y'all that (due to...) ...
- After careful consideration, nosotros have decided (not) to ...
- Due to [reason], it won't be possible to...
- It's against visitor policy to...
- I tried my best, just...
- Despite my all-time efforts, ...
- I tin can't encounter how...
- I'k sorry but it'due south out of my hands.
- I'm agape I won't exist able to...
- I'yard distressing to tell you that...
#three Closing Lines
three.a When something is expected
Do you need a reply? Are y'all asking for a favor or you are meeting soon? These sentences are perfect for those moments!
- Looking forward to hearing from you soon.
- I look forwards to hearing from you shortly.
- Please let me know if this works/if you are available/if that sounds good/if you tin/if yous tin help/if y'all need to reschedule...
- I look forward to seeing/meeting you.
- See you on Thursday/next week.
- Thank you.
- Thank you in advance.
- Thank you for everything.
- Thank you.
- Any feedback you can give me on this would be greatly/highly/much appreciated.
- If y'all could take it set up past tomorrow/the end of next week, I would really capeesh it.
- I would appreciate your assistance in this matter.
3.b Offering aid or information
- I hope yous detect this helpful.
- I hope information technology's clearer now.
- I hope that answers all your questions.
- If we can exist of any further aid, please allow united states of america know.
- Allow me know if you demand whatever aid.
- For further details...
- If you have any (more) questions (nearly)...
- In the meantime, if y'all demand any more than information,
- If you lot demand more information/more info/further information,
- I know that'southward a lot to take in, so let me know if anything I've said doesn't make sense.
- ... delight do non hesitate to contact me.
- ... please feel free to contact me/to get in touch on.
- ... please let me know.
- ... drop me an e-mail/drop me a line.
3.c Apologizing (again!)
- Thank you for your understanding/for your patience.
- Thanks again for your understanding/for your patience.
- Once again, please accept our apologies for any inconvenience caused/for the inconvenience caused/for the delay/for the misunderstanding.
- I promise this is okay with you.
- I really hope we can find a solution presently.
- I hope you can empathise.
- Deplorable I couldn't be of more than help.
3.d Friendly ways to say 'farewell'
- Best regards,
- All the best,
- Best wishes,
- Cheers, (*common in the Britain and Commonwealth of australia, informal in other countries)
- Take a great weekend!
- Have a wonderful day!
Keep Improving Your Business Emails
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- Free webinars - monthly live sessions with one of our communication experts
- Free communication guides - proceed developing your skills with our free ebooks on business English language communication
- 'Stay rubber' - How to Send Actually Genuine Emails During the Pandemic
- eight Great Idioms To Enhance Your Professional person Emails
- 5 Easy Tips To Amend Your Writing Skills - Start With Your Business Emails
- How To Write Clear Emails With These four Practical Concise Writing Tips
- 100 Business Abbreviations That Will Make You Look Like An Skilful
- 12 Relatable Tweets That Sum Upwards How We Feel About Professional Emails
- The Anatomy of Excellent Business Storytelling
- 32 Important Best Practices To Streamline Your Slack Communication
- The Best Comprehensive Guide To Time and Dates in English language
For any additional information or questions, yous tin can also achieve out at how-do-you-do@talaera.com . Interested in getting the best offers and receiving gratuitous content on Business organisation English advice? Subscribe to our newsletter and nosotros volition go along you in the loop with offers, costless events, and development materials!
[Article originally posted in December 2018 and updated in January 2022]
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